How to Participate

General

ESOCC 2020 will be operated as an online conference in the form of a Zoom webinar. To this end, in order to participate in ESOCC 2020, there is a need to install a (recent) Zoom client in your local system (PC, laptop, etc.). The participation can be performed by first visiting a link that will be distributed to you via email and then following the instructions given to you by Zoom (which will include the supply of some personal information in the form of full name & email).

The structure of ESOCC 2020 as an e-conference will be the following:

– In the two days of the main conference (29-30 September), a (zoom) webinar will be held with the breakouts being realised via a (zoom) meeting. To this end, in order to participate in these two days, you will need to exploit two links: one for the webinar itself and one for the breakouts. To move from a webinar to a breakout and the opposite, you just click on the respective link of the target session (e.g., to move from the webinar to the breakout, you follow the breakout link)

– In the first day of the conference (28th of September), there will be two parallel tracks as can be seen in the conference’s schedule (https://esocc-conf.eu/index.php/schedule). Each track from the two (with the exception of the IFIP WG SoS Meeting) will be conducted similarly as in the case of the main conference: i.e., there will be one link for the track presentations and one link for the track breakouts. This makes up 4 zoom links along with one link dedicated exclusively to the IFIP WG SoS Meeting. To be noted that an attendee is allowed to move from one track to the other and vice versa at will in this first day of the conference.

The 6 links (apart from the SoS meeting one) will be distributed via email to each registered person in the conference. The above structure is schematically depicted as follows:

Monday – September 28th

WESOACS & EdgeWays EU Projects track
Zoom
Link 1
09:00-09:05 Opening
09:05-10:35 1st Session
11:00-12:30 2nd Session
13:30-15:00 3rd Session
15:30-17:00 4th Session
Zoom
Link 1
Opening
09:10-10:30 1st Session of EU projects track
11:00-12:30 2nd Session of EU projects track
13:30-15:00 PhD Symposium
Zoom
Link 2
10:35-11:00,12:30-13:30,15:00-15:30 Breaks Zoom
Link 4
10:30-11:00,12:30-13:30,15:00-15:30 Breaks
Zoom
Link 5
15:30-17:30 IFIP WG SoS Meeting

Tuesday & Wednesday – September 29-30

ESOCC main event
Zoom
Link 6
13:45-14:00 Opening (Only Tuesday)
14:00-14:50 Keynote
14:50-15:55 1st Session
16:30-18:00 2nd Session
Zoom
Link 7
15:55-16:30 Break

During the breakouts, there will be a central room, hosting all conference attendees, in which any attendee can send either a global message to all other attendees or a private message to a certain attendee. In addition, there will be as many breakout rooms as the number of presenters of the previous session (e.g., if the session before the breakout had 3 presenters, 3 breakout rooms apart from the global will be formulated). In case an attendee desires to discuss with one of these presenters, he/she can ask the (zoom) host via a private message to be moved to that presenter’s break out room. In case, he/she desires to move back to the global room or to a room of another presenter, he/she should ask again in an equivalent manner the (zoom) host.

Attendees

For the conference attendees, the previous general instructions hold. In addition, there are particular instructions concerning the interaction of attendees in the context of conference sessions. Within a conference session, the attendees do not have the right to interact with the presenter during a specific presentation. Once the presentation is over, the session chair will ask you to raise hands in case you desire to make questions. Then the session chair will enable you to pose a question orally to the presenter. Of course, as indicated above, you can have a more lively interaction with a presenter after the session is over in the presenter’s (personal) breakout room.

Presenters

Presenters can be considered as normal attendees which have the privilege to present their work orally and graphically (through a powerpoint) during the conference in a specific session and time slot (this privilege maps to the panelist role in zoom). The respective rights for the presentation are given by the session chair in that time slot. They are taken away by the session chair when the next presentation in the session has to take place or the session has ended (so we move to a breakout). Once the session of a presenter is over, the presenter is moved to his/her own breakout room where he/she can interact with attendees interested in his/her work. Once all interactions have taken place, the presenter can ask the (zoom) host to move to the central breakout room or to a room of another presenter.

In order to cope with cases that a bad connection can occur which hinders a presenter from presenting his/her work in the conference, the presenters are asked (but not obliged) to optionally prepare a video of the presentation and either publish it in an online service or upload it in the conference’s own storage. In the first case, the URL of the published video needs to be communicated to the conference organizers through the use of a google spreadsheet (whose link will be distributed via an email). In the second case, the storage URL of the conference will be supplied to the authors (again via email) so as to upload their presentation there.

Session Chairs

Session chairs are normal attendees of the conference who obtain special privileges in the context of the session that they chair (these rights map to those of the co-host role in zoom). Such privileges enable them to have total control of their session similarly to a physical conference. This means that they can:

– appoint the right of a panelist (presenter) to the next presenter in a session
– withdraw this right once the presentation is over
– enforce the time limits of a presentation by interacting with a presenter and muting him/her in case this is needed
– orally ask attendees to raise hands so as to ask questions to a presenter
– unmute an attendee to ask a question and mute him/her again when the question is over

The overall duration of a session is already determined in the conference programme here: https://esocc-conf.eu/index.php/schedule. The duration of a session presentation depends on the kind of event and the type of presentation involved:

– 30 minutes for WESOACS & EdgeWays papers (25 for core presentation & 5 for QA)
– 20 minutes for EU Project papers, including the invited talk (15 for core presentation & 5 for QA)
– 50 minutes for keynotes (45 for core presentation & 5 for QA)
– 25 minutes for full conference papers (20 for core presentation & 5 for QA)
– 20 minutes for short conference papers (15 for core presentation & 5 for QA)